Assets & Maintenance
This journey covers Assets & Maintenance end to end. In Veona one asset record is both things at once: the fixed asset the accountant depreciates (its acquisition value, its depreciation schedule, its net book value on the balance sheet) and the piece of biomedical equipment the engineer keeps running (its preventive-maintenance schedule, its work orders, its calibration history, its downtime). You capitalise it once and both worlds work from the same row — no parallel asset register to reconcile.
A few terms before you start, each defined again where it first appears:
- A fixed asset is a long-lived item the facility owns and uses to deliver care — an analyzer, an X-ray machine, a generator, a ward bed — carried on the balance sheet rather than expensed at purchase.
- The asset register is the single list of those fixed assets (Veona titles its landing tab “Fixed Assets”).
- Capitalization is the act of putting the asset on the books at its acquisition value, which posts an accounting entry.
- Depreciation spreads that value across the asset’s useful life as an expense; net book value is what is left (acquisition value minus the depreciation accumulated so far).
- Disposal retires the asset off the books and books the gain or loss on the way out.
Read the guides in order for the full lifecycle, or open just the one you need. Every money-moving action in this module posts to the General Ledger — the facility’s one set of double-entry books — so Finance sees the same numbers the engineer does. Where an accounting line is mentioned, the convention is Dr (debit) and Cr (credit).