Veona Theatre

What this is

Veona Theatre runs the operating list: schedule a case (with a double-booking guard on the room), assemble the surgical and anaesthetic team, complete the peri-operative record across its Pre-op, Intra-op, and Post-op phases, sign the record under an eSign PIN (a 6-digit signing re-authentication, separate from the login password), and record consumables and implants that draw down from stock.

Who uses it: the surgeon schedules, completes the peri-op record, and signs. The anaesthetist records anaesthesia and works the peri-op record. The theatre nurse works the peri-op record (checklist / consumables). The clinical admin manages theatre settings. The surgeon also has read-only access to patient records so the patient picker resolves.

Editions

Theatre is included in Hospital and Network. It is not in Health Centre or Public Health. It depends on Register.

Screens

The Veona Theatre tabs, as the app names them:

• Theatre List
• Live Board
• Schedule Case
• Theatre Rooms
• Reports
• Settings

The per-case peri-op record is reached by opening a case from the list or board.

The theatre list

Theatre List is the landing screen — the surgical schedule. A readout strip shows total cases, cases in theatre, active cases, and completed cases.

1. Search by patient, UHID, procedure, surgeon, or case id, and filter by status and theatre. Sort by time, patient, procedure, or surgeon from the column headers.
2. Each row shows the scheduled time, patient, procedure and specialty, surgeon, theatre, priority, consent (Signed or Pending), and status. Select the patient’s name for a quick summary.
3. Open the Peri-op record or the Checklist from a row. To cancel a case that has not finished, select Cancel and record a reason (required).

The live board

Live Board is the real-time theatre picture — a column of rooms grouped by live status (Occupied, Available, Maintenance, Closed), each card showing the current patient and surgeon or the next case. A Patient Tracking table below follows every active case through its stages (Scheduled → Pre-op → Anaesthetic → In theatre → Recovery).

Select a room for its detail, or turn on Display Mode for a wallboard view.

Schedule a case (double-booking guard)

1. Open Schedule Case (“Schedule a case”).

2. On step 1 · Patient & procedure, pick the patient, specialty, and procedure.

3. Pick the surgeon, anaesthetist, theatre room, date, time, and duration. The room’s schedule is checked for an overlap — a clash is rejected.

4. Select Schedule. The case appears on the Live Board.

Complete and sign the peri-op record (eSign PIN)

Caution

Signing the record locks it — no further edits are possible. The signature’s date and time are audited.

1. Open the case to its peri-op record.

2. Use the Pre-op, Intra-op, and Post-op phase tabs; complete the relevant fields and select Save phase in each.

3. Select Sign record, enter your 6-digit eSign PIN, and confirm. The record shows Signed & locked.

Record consumables (stock draw-down)

1. On the case, add consumable / implant rows, picking each item from the stock picker (or free text), with quantity and — for implants — the lot / serial.

2. Save the rows. Each item draws down from stock by FEFO (First Expire, First Out), and on-hand decrements atomically with the record.

Manage operating rooms

Theatre Rooms is where you maintain the facility’s operating rooms — the rooms cases are scheduled into.

1. Select Add Theatre and give the room a code and name (both required), a type (General, Orthopaedic, Obstetric, and so on), a status, and an optional location and notes.
2. Select Edit on a room to change it.
3. Select Retire to take a room out of use (it stops accepting new cases); Reinstate brings it back. Use Show Retired to see retired rooms.

Theatre reports

Reports summarises surgical activity for a Monthly or Weekly period: total cases, completed, cancelled, and the number of specialties, with a cases-by-specialty chart and table. Choose the period with the toggle, or Rebuild Report to refresh.

Note

Statutory and ministry reports are produced in Veona Pulse, not here.

Theatre settings

Settings configures scheduling and the peri-operative record — including whether the WHO surgical checklist and consumables tracking are required — alongside access & audit controls. Each change saves as you make it.