Asset Manager & Biomedical Engineer
You look after the facility’s equipment and other fixed assets — from registering them, through keeping them maintained and calibrated, to retiring them. Veona ties this to the books: when you capitalise an asset and run depreciation, the cost flows straight into the general ledger.
The operational side of this is the biomedical engineer (asset manager): you register assets and own the maintenance lifecycle. Disposing of an asset retires a capitalised item off the books, so that is held by the controller rather than the engineer.
Capitalising an asset records it as a long-term asset on the books. Depreciation spreads its cost over its useful life. PM is Preventive Maintenance. An AMC is an Annual Maintenance Contract.
What you can do
Section titled “What you can do”As an asset manager / biomedical engineer, you can:
- Register and capitalise assets — add a fixed asset, record its cost and generate its depreciation schedule.
- Run depreciation — post the monthly depreciation that is due.
- Own preventive maintenance — create PM schedules, raise work orders, log the maintenance visits, and record equipment downtime.
- Record calibration — keep calibration records current for instruments that need them.
- Manage service contracts — service, AMC and warranty contracts.
- Manage the assets-module settings.
What you cannot do
Section titled “What you cannot do”You cannot dispose of an asset. Disposal retires a capitalised asset off the books and posts to the ledger, so it is a controllership decision held by the finance manager, not the biomedical engineer. An accountant can register an asset and run depreciation (the depreciation posting is their journal) but does not own the maintenance lifecycle; an auditor can read the whole asset and maintenance surface but change nothing. You keep the equipment running and the register accurate — retiring an asset off the books is a separate, deliberate finance act.
Where you work
Section titled “Where you work”| Screen | Module | What you do there |
|---|---|---|
| Asset Register | Assets | Register and capitalise assets |
| Depreciation | Assets | Run the monthly depreciation |
| Maintenance | Assets | PM schedules, work orders, downtime |
| Calibration | Assets | Keep calibration records current |
| Contracts | Assets | Service, AMC and warranty contracts |
| Settings | Assets | Module configuration |
A typical day
Section titled “A typical day”- Open the Asset Register (Assets) and capitalise any newly received equipment — recording its cost and generating its depreciation schedule.
- Work the maintenance board — raise and close work orders against the PM schedules, and log any downtime when a machine is out of service.
- Keep calibration records and service contracts up to date so nothing falls out of compliance.
- On schedule, run depreciation so the month’s charge posts to the ledger.
- When an asset reaches end of life, hand it off to the finance manager to dispose of it off the books.
Related guides
Section titled “Related guides”- How-to: Register a fixed asset, Preventive maintenance and work orders, Calibration and contracts, Run depreciation
- Workflow: Asset lifecycle
- Module: Assets, Connect