Read the General Ledger and Drill Any Account
The General Ledger (GL) is the complete, line-by-line record of every posting in Veona — automatic and manual alike. It is immutable: lines are only ever inserted, never edited or deleted, so what you read is the unaltered history. This page shows how to read it and how to drill into any account or voucher.
Who / when: anyone in finance can read the ledger — the Accountant, the Finance Manager and the read-only Auditor. You come here to answer “what hit this account?”, “what did this voucher post?”, or “what happened between these dates?”.
We will follow Tunde the finance officer, tracing every entry that touched Accounts Receivable last month.
A few terms first
Section titled “A few terms first”- Voucher — one posted entry (the bundle of balanced lines). Each carries a voucher type (what kind of event raised it — a Payment, a Stock Movement, a Purchase Invoice, a manual Journal Entry, and so on) and a voucher number.
- Party — the counterparty a line is tagged to (a patient, supplier, employee or payer), shown by name.
- Base currency — the ledger is presented in your facility’s base currency; foreign postings are shown at their converted base value.
- Reversal — a line that belongs to a reversing voucher (a correction) carries a Reversal tag.
Read the ledger
Section titled “Read the ledger”- Accountant — open Finance & Ledger → General Ledger. Veona lists ledger entries newest-first, each showing the date, the account (code and name), the party, the voucher number, the voucher type, and the debit and credit in base currency. The footer totals the debits and credits in view.
Filter it
Section titled “Filter it”- Accountant — narrow the list with the filters above the table:
- Account — a searchable picker; choose Accounts Receivable to see only its movements.
- Voucher Type — for example Payment or Purchase Invoice, to see only that kind of event.
- Voucher Reference — paste an exact voucher id to pull up a single entry’s lines.
- From Date / To Date — bound the window to last month. Press Clear Filters to reset.
Drill from an account or a journal
Section titled “Drill from an account or a journal”- Accountant — you rarely type filters by hand. From Chart Of Accounts, click an account name to open its detail and jump straight into its ledger entries. From a posted journal’s detail (in Journal Entries), follow through to see exactly the lines it posted. The General Ledger screen also opens pre-filtered when you arrive from those places — for instance, the FX Revaluation screen offers a View In Ledger link to the voucher it just posted.
What happens next
Section titled “What happens next”Once you can read and drill the ledger, the statements are just summarised views of it. Start with the Trial Balance — it lists every account’s net balance and proves the books are in balance.