Run Monthly Depreciation

A new analyzer is not worth the same in year four as on the day it arrived. Depreciation is how Veona spreads an asset’s value across its useful life as an expense, period by period, so the books reflect that wear. Each run posts the period’s charge and lowers the asset’s net book value — its acquisition value minus the depreciation accumulated so far. The depreciation schedule is the asset’s pre-computed table of how much depreciates each period and what is left after.

Who / when: the asset manager or the accountant runs depreciation each month (it is the accountant’s journal). You can run it on demand from the register, or let the monthly cron post it for you once you have switched that on in Settings.

We will follow Emeka the biomedical engineer, closing out the month for the lab’s equipment.

1. Asset manager — open Assets → Asset Register.
2. Asset manager — press “Run Depreciation”. Veona walks every asset’s schedule and posts each period that is due and not yet posted.
3. Asset manager — read the confirmation line: how many entries were posted, how many skipped (nothing due, or accounts unmapped), and how many assets became fully depreciated this run.
4. Asset manager — click any asset’s row to open its detail. The Depreciation Schedule table lists each period with its depreciation amount, the running accumulated total, and whether that period is Posted or still Pending. The header figures — Accumulated Depreciation and Net Book Value — reflect everything posted so far.

Note

Each posted period books Dr Depreciation Expense / Cr Accumulated Depreciation — the expense is recognised for the period, and the asset’s contra-account (the running total of depreciation against it) grows, which is what pulls net book value down. When an asset’s net book value reaches its salvage value, it stops depreciating and its status flips to Fully Depreciated — it is still on the books, just no longer being written down.

Let it run itself

You do not have to remember to press the button. Open Assets → Settings and switch on Monthly Depreciation Posting: a monthly background job then posts each facility’s due depreciation entries to the General Ledger automatically. The manual “Run Depreciation” button stays available for an ad-hoc catch-up or to post mid-month — the two do the same thing, the toggle just automates it.

Caution

Depreciation posting is best-effort per asset. If the depreciation-expense or accumulated-depreciation account is not mapped for an asset, that asset is skipped (counted in the “skipped” tally) — the rest still post. Map the accounts in Finance & Ledger → Settings so every asset’s depreciation reaches the ledger. The monthly cron only runs for a facility once the Monthly Depreciation Posting toggle is on.

What happens next

Net book value across the register falls by the amount posted, and the dashboard’s Net Book Value tile updates. The journal lands in the General Ledger where Finance can see it. The same financial register is also visible to Finance read-only in Finance & Ledger → Fixed Assets — the controller can review every asset’s value and schedule there without touching the operational module. Assets that hit salvage show as Fully Depreciated and quietly stop accruing.

Follow the trail

• Previous: Capitalize A Connect Device Into An Asset
• Next: Plan Preventive Maintenance And Raise Work Orders
• Related: The Finance fixed-asset view · Map your finance accounts · Log Downtime And Dispose Of An Asset