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Veona Help Centre

Maternity — Newborn and Birth Certificate

Who / when: a Midwife completing a delivery and registering the newborn, and a Registrar issuing the birth certificate.

UHID = Unique Health ID (Veona’s patient identifier, e.g. VNA-12345). APGAR = the newborn condition score. eSign PIN = the 6-digit code you re-enter to sign a record.

  1. Midwife — open Maternity → Labour Ward for the admitted mother; plot the partograph as labour progresses.
  2. Midwife — open Maternity → Delivery and record the delivery.
  3. Midwife — open Maternity → Newborn. Complete the newborn form (sex, weight, APGAR, feeding plan, immunisation schedule) and choose Register newborn. A new patient UHID is minted for the baby and a birth record is created; the new UHID is shown in the success banner.
  4. Registrar — open Maternity → Birth Certificate. Find the birth record and choose Issue certificate.
  5. Registrar — enter your eSign PIN. The certificate is signed and locked, its PDF is rendered, and the record moves to Certified. The PDF is encrypted-stored.
  6. Parent — open the Patient Portal and download the birth certificate PDF.

What happens next: the newborn now exists as a full patient (with their own UHID) and can be cared for like any other; the certificate is permanently retained and auditable.