Read the Fixed-Asset Register in Finance

A fixed asset is something the facility owns and uses over years — a scanner, a vehicle, a building fit-out — that is capitalised (carried on the Balance Sheet) and depreciated (its cost spread across its useful life). Finance gives you a read view of that register and each asset’s depreciation schedule. This page shows how to read it.

Who / when: the Accountant, Finance Manager and read-only Auditor read the register here to see what is capitalised and how it is depreciating. You come here for reporting and reconciliation.

We will follow Tunde the finance officer, checking the net book value of the imaging equipment.

A few terms first

• Capitalised — recorded as a long-lived asset rather than an immediate expense.
• Gross value — the asset’s original cost.
• Accumulated depreciation — the total depreciation charged against it so far (a contra-asset).
• Net book value — gross value minus accumulated depreciation: what it is currently worth on the books.
• Depreciation — the periodic expensing of an asset’s cost over its useful life.

Read the register

1. Accountant — open Finance & Ledger → Fixed Assets. Veona lists every capitalised asset with its tag, name, category, gross value, accumulated depreciation, net book value and status (for example Active, Fully Depreciated, Disposed).

2. Accountant — filter by Status or search by tag, name or category to find an asset.

3. Accountant — click an asset’s tag to open its detail and depreciation schedule — period by period. Use Back to return to the register; the detail has no separate menu entry.

Caution

This is the reporting view. Authoring assets (capitalising them) and running depreciation live in the Assets module — see the Assets journey. When a depreciation run posts there, it writes Dr Depreciation Expense / Cr Accumulated Depreciation into the same General Ledger you read everywhere else, and the figures here update accordingly. So Finance → Fixed Assets is where you read and reconcile the register, not where you create or depreciate an asset.

What happens next

The asset register reconciles the asset and accumulated-depreciation lines you see on the Balance Sheet and the depreciation expense on the Income Statement. To author or depreciate assets, head to the Assets journey. The final guide in this journey ties everything together: Finance Settings.

Follow the trail

• Previous: Run the Period-End FX Revaluation
• Next: Configure Finance Settings and Account Mappings
• Related: Read the Balance Sheet · Assets journey · One Set of Books