Schedule a Theatre Case Without Double-Booking
Booking an operation is more than picking a date — it reserves a real room, a surgeon and an anaesthetist for a block of time, and it must never let two cases land in the same theatre at once. Veona’s scheduling wizard handles that for you: you choose the patient, the procedure and the team, and the moment you confirm, the system checks the chosen room’s diary and rejects an overlap before it can become a clash on the day.
Who / when: the surgeon (or a scheduler holding the scheduling permission), when a procedure has been decided and you are putting it on the operating list. We’ll follow Mr. Adeyemi, a surgeon, booking a hernia repair for his patient Mrs. Eze.
- Surgeon — open Theatre → Schedule Case. A short guided wizard opens, one step at a time.
- Surgeon — on step “1 · Patient & procedure”, pick Mrs. Eze in the patient field. This is a searchable picker: start typing her name or her UHID (Unique Health ID — her permanent hospital number, looks like
VNA-…) and select her. Then choose the specialty and the procedure. You never re-type a patient’s details; she was registered once and is found here. - Surgeon — move to the scheduling step and choose the surgeon, the anaesthetist, the theatre room, the date, the start time and the duration. Each of these is a real, typed picker — the room you select is one of your facility’s actual operating rooms, and the people are real staff members.
- Surgeon — press “Schedule”. Veona checks the chosen room’s diary for any overlap with the time you asked for. If the room is free, the case is created and appears on Theatre → Live Board and Theatre → Theatre List.
What happens next
Section titled “What happens next”Mrs. Eze’s case is now on the list with its room, time and team locked in, and the chosen theatre is reserved for that slot — no one else can book over it. On the day, the surgical team opens the case to work through the peri-operative record — pre-op, intra-op and post-op — and the scrub nurse logs the consumables used. When theatre is finished, the surgeon dispositions her to a ward, High Dependency Unit (HDU) or ICU.