Enter a Lab Result by Hand and Release It

Who / when: the lab scientist at the bench, for any test that isn’t sent up automatically by a connected analyzer — a manual method, a read-and-record bench, or a unidirectional instrument that reports to paper and not to Veona. Not every test comes from a machine that talks to Veona, so the result grid doubles as a manual-entry surface. You type the values yourself, but the safety checks — range flagging, the signature, the audit trail — are exactly the same as for an automatic result. The grid is built per test, so a urinalysis shows urinalysis fields and a malaria film shows film fields; you always enter values into the structure that test expects.

We’ll follow Tunde, a lab scientist entering a manually-read result.

1. Lab Scientist — make sure the sample has been accessioned and barcoded first, on Labs → Accession (covered in Send a Lab Order Down to the Analyzer). Accessioning is what creates the sample the result attaches to.
2. Lab Scientist — open Labs → Results & Worklist and click the sample in the worklist to open its analytes. The grid shows each analyte this test expects, with its reference range alongside.
3. Lab Scientist — type each value into the grid. As you type, anything outside the reference range flags automatically — Low, High, Critical Low or Critical High — so you see an out-of-range value the instant you enter it.
4. Lab Scientist — if you’re not finished (waiting on a repeat, say), press “Save Draft” to keep the values without releasing them. A draft is never visible on the chart or the portal.
5. Lab Scientist — when the values are complete and checked, press “Verify & Sign Out”. In the “Verify & Release Results” dialog, enter your 6-digit eSign PIN (your electronic signature, separate from your password) and press “Confirm Release”. The result moves to Released.

Note

If your facility uses two-stage verification, the action reads “Release (Verify)” and the dialog reads “Submit for Senior Review” — a second, different scientist must approve before it’s released. Veona will not let one person both enter and release the same result.

Caution

If a value lands in the critical band, releasing it auto-creates a pending critical finding that must be communicated and read back — a manual result is treated no differently from a machine one. Carry it through Close the Loop on a Critical Lab Value.

What happens next

On release, the ordering physician is notified and the result appears on the chart, and a branded result PDF is generated — identical to an analyzer result, because once it’s signed Veona doesn’t care whether a human or a machine produced the number. A released result can’t be edited; use “Amend (Re-Sign)” and your eSign PIN to issue a corrected version while keeping the original. The release also makes the result eligible for the patient portal — see Release Lab and Imaging Results to the Patient Portal.

Follow the trail

• Previous: Send a Lab Order Down to the Analyzer
• Next: Release Lab and Imaging Results to the Patient Portal
• Related: Match, Verify and Release an Analyzer Result
• Related: Close the Loop on a Critical Lab Value