Collect Donation And Produce Components

Now the donor actually gives blood. On the donor’s Record Donation tab you record two things: the collection (how it was drawn, how much, which bag, who took it) and the components you separate it into. The moment you save, Veona mints one traceable blood unit for each component — and every one of them lands in Quarantine, locked, until its donation has cleared infection screening.

A few terms. A component is a part of blood separated out for transfusion — whole blood as drawn, PRBC (packed red blood cells, the red-cell fraction), plasma (the liquid fraction), or platelets (the clotting cells). Apheresis is a collection method where a machine draws blood, keeps just one component, and returns the rest to the donor. Quarantine is the holding state a unit sits in before it is allowed to be used. And each component has a shelf life — the number of days it stays good — which Veona shows next to it as you pick it.

Who / when: the Blood Bank Officer, Nurse, Lab Scientist or Donor Attendant — whoever ran the draw — immediately after an accepted donor with a typed group has given.

We stay with Tunde’s accepted donor, group O−, who has just given a standard whole-blood donation.

Record the collection and split into components

1. Blood Bank Officer — open the donor on Blood Bank → Donors and switch to the “Record Donation” tab.
2. Nurse — set the “Collection Method” (Tunde’s is “Whole Blood”) and the “Collected Volume (mL)” — a standard whole-blood draw defaults to 450 mL. Record the “Bag Lot” from the collection bag, and pick the “Phlebotomist” who drew it in the staff picker.
3. Blood Bank Officer — under “Component Production”, list what you are separating the donation into. The heading reminds you it “mints units into Quarantine” under the donor’s group. Each line takes a “Component” (the dropdown shows its shelf life in days, e.g. PRBC (42d)), a “Volume (mL)”, and an optional “Segment / ISBT-128” barcode reference.
4. Blood Bank Officer — press “Add Component” to split one donation into several units — for example a PRBC line, a plasma line and a platelets line off the same draw. Press “Remove” to drop a line you do not need.
5. Blood Bank Officer — press “Record Donation”. Veona mints one unit per component, each stamped with the donor’s group, its own expiry date from the shelf life, and a status of “Quarantine”. The donation appears in the donor’s “History”, and the units appear in inventory.

Note

Every minted unit starts in Quarantine and carries an expiry date the instant it is created — Veona works the shelf life out for you from the component, counting from the collection. Nothing is issuable yet: the units stay locked until the donation’s infection panel is signed out.

Caution

The bag lot, phlebotomist and segment number are the threads of the audit. Record them carefully — they are what lets you trace any unit all the way back to this draw and this donor on the lookback. See Trace A Unit Vein-To-Vein (Lookback).

Other ways this goes

Whole blood split to PRBC, plasma and platelets

1. Blood Bank Officer — to break one whole-blood donation into its parts, add a line per component: “PRBC”, “Plasma” and “Platelets”, each with its own volume.
2. Blood Bank Officer — press “Record Donation”. Veona mints three separate units off the single draw, each with its own shelf life and expiry — red cells last weeks, platelets only days — all in Quarantine under the donor’s group.

Single-component apheresis collection

1. Nurse — when the draw is an apheresis collection, set “Collection Method” to the apheresis method and record the volume.
2. Blood Bank Officer — list the single component the machine kept (for example a platelet apheresis line), then “Record Donation”. One unit is minted, in Quarantine, exactly as for a split donation.

Blocked — the donor is deferred

1. Blood Bank Officer — if the donor is not “Active”, the “Record Donation” tab does not show a form at all. It says: “This donor is deferred — only an active donor can donate.”
2. Blood Bank Officer — there is nothing to fill in. Resolve the deferral first (a lapsed temporary deferral can be reactivated from the “Defer / Reactivate” tab — see the screening guide), then come back to collect.

Blocked — the donor has no typed ABO/Rh group

1. Blood Bank Officer — if the donor’s group is still un-typed, the tab again shows no form, with the message: “The donor must have a typed ABO/Rh group before component production. Set the group on the donor record first.”
2. Blood Bank Officer — establish the group (see Type Blood Group (ABO/Rh) or set it on the donor record), then return. A unit can never exist without a real ABO/Rh, so this block is by design.

Shelf life and the Quarantine start are automatic

1. Blood Bank Officer — you never type an expiry date. Each component’s shelf life is shown in its dropdown and applied automatically from the collection time, and every minted unit begins life in “Quarantine”. The only way out of Quarantine is a cleared infection panel.

What happens next

The donation’s units now sit in Quarantine, waiting. The very next thing the laboratory does is run the transfusion-transmissible-infection (TTI) panel on the donation and sign it out — that single sign-out is the gate that either releases every unit to “Available” or discards them all. Until then, no unit from this donation can be crossmatched, reserved or issued.

Follow the trail

• Previous: Screen The Donor And Decide Eligibility
• Next: Clear The Donation TTI Panel (Release Gate)
• Next: Manage Inventory, Storage And Expiry
• Related: Register A Blood Donor · Manage Inventory, Storage And Expiry