Veona Ward

What this is

Veona Ward runs the inpatient floor: admit a patient to a free bed, record nursing observations that produce an EWS (Early Warning Score, the NEWS2-style server-calculated aggregate), administer medication against the MAR (Medication Administration Record), run nursing rounds, transfer between beds or wards, and discharge with a summary PDF.

Who uses it: the ward consultant admits, discharges, and manages the ward. The ward nurse records observations and administers medication. Clinicians and nurses also work the ward, with the matching admit, nursing, and medication capabilities.

Editions

Ward is included in Hospital and Network. It is not in Health Centre or Public Health. It depends on Chart.

Screens

The Veona Ward tabs, as the app names them:

• Ward Board
• Admit
• Bed Map
• Nursing Rounds
• Observations
• Medication Administration
• Transfer
• Discharge
• Reports
• Settings

The ward board

The Ward Board is the module’s landing screen — every current inpatient in one place. A readout strip across the top shows occupancy, current inpatients, average length of stay, and free beds, and a per-ward table breaks occupancy and length of stay down ward by ward.

1. Search the inpatient list by bed, patient, or diagnosis.
2. Select Open on a row to read the inpatient record without leaving the board (it opens in a panel).
3. Tick one or more patients and select Print Wristbands to print in a batch, or Wristband on a single row.

Use Admit or Discharge (top right) to move patients on and off the ward.

Admit a patient to a bed

1. Open Admit.

2. Pick the patient (by UHID), the consulting consultant, the ward, and a free bed.

3. Submit the admission. The patient appears on the Ward Board and the bed state becomes Occupied.

The bed map

The Bed Map shows every bed as a card, colour-coded by state — Occupied, Available, Cleaning, or Blocked — with a count of each state along the top. An occupied card shows the patient in it.

1. Select an unoccupied bed to select it.
2. Select Set Status and choose the new state — Available, Cleaning, or Blocked — then Update.

Note

A bed becomes Occupied only by admitting a patient to it from the Admit screen — you cannot set Occupied by hand here. Beds themselves are created in Wards & Beds.

Record observations (EWS / NEWS2)

1. Open Observations.

2. Select the admission, then Record observations.

3. Enter temperature, HR, BP, SpO₂, and RR, then select Save. The EWS is calculated server-side and auto-escalates at ≥ 5.

Administer medication (MAR)

1. Open Medication Administration (“Medication administration record”).

2. On a due dose, select Give, then complete the “Administer medication” details and Confirm administration (the dose moves to Given, signed by you).

3. Where a dose cannot be given, select Hold (and record a hold reason) or Refused.

Caution

Medication administration is signed and audited. Confirm the right patient, drug, and dose before selecting Confirm administration — a recorded administration is part of the legal record.

Transfer and discharge

1. To move a patient, open Transfer and select the destination bed or ward.

2. To discharge, open Discharge, enter the ICD-11 diagnoses and the discharge summary, then select Discharge patient and Confirm discharge.

3. The discharge summary PDF is generated and encrypted-stored, the bed is freed, and the final bill is settled. The patient can download the summary from the portal.

Manage wards and beds

Wards & Beds is the operational console behind the ward — the single place the admit and transfer pickers draw their wards and beds from.

• Wards — create and edit a ward: its code and name, specialty, status (Open, Restricted, or Closed, with a reason when it is not open), and its capabilities.
• Beds — add, configure, and retire the beds in a ward, each with its availability state.
• Stock par levels — maintain a ward’s par list over the stock catalogue (on-hand versus par), so the ward’s consumables are watched.

Ward reports

Ward Reports summarises inpatient activity for a Monthly or Weekly range: admissions, discharges, occupancy, and beds in use. Choose the range with the toggle, or select Rebuild Report to refresh.

Note

Statutory and ministry reports are produced in Veona Pulse, not here.

Ward settings

Settings configures how the ward behaves, in three groups — each change saves immediately:

• Ward Preferences — auto-marking a bed clean on discharge, requiring a shift handover note, and flagging deteriorating patients with an early-warning score.
• Transfer & Funding — whether an internal transfer needs an explicit acceptance before the bed move, and a deposit-aware admission guard (with a minimum deposit) that blocks an unfunded planned admission (emergencies and transfers are never blocked).
• Access & Audit — least-privilege access and full audit logging.

The page also holds the per-record custom fields for the admission.