Veona Vital Records

import { Steps } from ‘@astrojs/starlight/components’;

What this is

Veona Vital Records handles death registration and the mortuary. You record a death (for a registered patient, or an external / unidentified deceased), capture the cause of death against ICD-11, manage mortuary bays, issue the death certificate under an eSign PIN (a 6-digit signing re-authentication, separate from the login password), release the body once every gate is satisfied, and export vital events to CRVS (Civil Registration & Vital Statistics).

Who uses it: vital_registrar records deaths, issues certificates, and manages release and bays (vital.manage, vital.certificate.issue). mortuary_attendant manages bays and release. Birth certificates for live births are issued from Veona Maternity by the obstetrician / vital_registrar.

Editions

Vital Records is included in Network and Public Health. It is not in Health Centre or Hospital. It depends on Register.

Screens

The Veona Vital Records tabs, as the app names them:

• Register — the vital records register
• Mortuary Bays
• New Record — record a death
• Certificate — the death certificate
• Release — release the body
• Reports
• CRVS — civil-registration export
• Settings

Register a death

1. Open New Record (“New death record”).

2. On step 1 · Deceased, choose the source — Registered patient (pick from the patient picker by UHID or name), External, or Unidentified (enter a name where required).

3. On step 2 · Death event, set the place of death, the certifying clinician, and the manner of death.

4. On step 3 · Cause of death (ICD-11), search the ICD-11 catalogue for the underlying cause, then select the create / save action.

Issue a death certificate (eSign PIN)

Caution

Issuing the certificate is a signed act, re-authenticated by your eSign PIN. Once issued and released the record is locked. Every release gate (eSignature, CRVS acknowledgement, mortuary balance) must be satisfied first.

1. Open Certificate for the death record.

2. Work through the Issue checklist until every gate is satisfied.

3. Enter your 6-digit eSign PIN and confirm.

4. Select Issue & release body. Once released you can Print certificate.

Manage a mortuary bay

1. Open Mortuary Bays.

2. On an Available bay, select Assign, enter the record reference and deceased name, and select Assign bay.

3. Use Mark ready, Return to service, or Out of service to change a bay’s state.

Export to CRVS

1. Open CRVS.

2. Review the queued vital events.

3. Run the export to forward the registered events to the civil-registration authority.